A certified copy of social security card is only issued directly by the Social Security Administration (SSA), not by notaries, third-party services, or local offices. This official document serves as legal proof of your Social Security number and identity. The SSA provides free replacement cards to eligible individuals, but strict rules apply to prevent fraud and protect personal data. Whether you lost your card, need a correction, or require a first-time issuance, the process follows federal guidelines with specific document requirements, processing times, and verification steps.
Who Can Request a Certified Copy of Social Security Card
Only U.S. citizens, lawful permanent residents, or individuals authorized to work in the United States may obtain a Social Security card. Minors can receive cards with parental consent and proper documentation. Non-citizens must present valid immigration documents such as an Employment Authorization Document (EAD) or permanent resident card. The SSA does not issue cards for temporary visitors or tourists. Each applicant must prove both identity and citizenship or legal status through original or certified government-issued documents.
Required Documents for Application
The SSA accepts only original documents or certified copies issued directly by the authorizing agency. Photocopies, even if notarized, are not accepted. For U.S. citizens, acceptable proof of citizenship includes a birth certificate, U.S. passport, or naturalization certificate. Proof of identity requires a current driver’s license, state ID card, or U.S. passport with photo. Non-citizens must provide immigration paperwork like Form I-551 (green card) or Form I-766 (EAD). All documents must be unexpired and show your full legal name and date of birth.
How to Apply: Online, In-Person, or by Mail
Adults can apply online through a verified My Social Security account if they meet eligibility criteria. The online option allows digital upload of identity documents and typically processes within 10 business days. For those unable to use the online system, visiting a local SSA office is recommended. Bring all required originals—staff will make certified copies on-site at no charge. Mail-in applications are discouraged due to security risks; the SSA advises against sending original documents through postal mail.
Processing Time and Delivery
Once the SSA receives and verifies all documents, a new card mails within 7 to 10 business days. Delivery goes to the address provided on the application. Expedited service is not available. If you move after applying, update your address with the SSA immediately to avoid delays. International applicants should contact their nearest Federal Benefits Unit. Processing may take longer during peak periods or if additional verification is needed.
Correcting Errors on Your Social Security Card
If your name, date of birth, or other details are incorrect, submit Form SS-5 along with legal proof of the change. Name changes require marriage certificates, divorce decrees, or court orders. Date of birth corrections need a birth certificate or religious record created before age 5. Gender marker updates require a court order or physician’s statement. The SSA does not charge fees for corrections. Allow extra time for these requests as they involve additional review.
Replacing a Lost, Stolen, or Damaged Card
Lost or stolen cards should be reported immediately to prevent identity theft. Request a replacement using the same process as a first-time application. Damaged cards must be surrendered when applying for a new one. There is no limit to how many replacements you can request, but the SSA monitors frequent requests for fraud detection. Always keep your card in a secure place—never carry it daily unless necessary.
Applying for a Child’s Social Security Card
Parents or legal guardians must apply in person at an SSA office. Required documents include the child’s original birth certificate, the parent’s valid ID, and completed Form SS-5-F4. Both parents’ information may be required if listed on the birth certificate. Processing takes about 10 business days. Schools, hospitals, and daycare centers often request this card for enrollment—apply early to avoid delays.
Can a Notary Public Certify a Copy of Your Social Security Card?
No. Notaries cannot legally certify copies of Social Security cards. Only the SSA holds the authority to issue certified or replacement cards. Notaries may witness signatures or administer oaths but lack jurisdiction over vital records. If someone asks a notary to certify a photocopy of a Social Security card, they must refer the person to the official SSA website or local office. Attempting to use a notarized copy for official purposes will result in rejection.
Why Certified Copies Matter for Legal and Official Use
A certified copy of social security card carries the same legal weight as the original when issued by the SSA. Employers, banks, government agencies, and schools accept it as valid identification. Unlike regular photocopies, certified versions include security features and are traceable to the issuing authority. This prevents fraud and ensures compliance with federal regulations like the REAL ID Act.
Common Mistakes to Avoid
Submitting expired IDs, photocopied documents, or incomplete forms leads to rejection. Do not send originals by mail—use in-person visits instead. Applying without proper immigration status documentation will delay processing. Always double-check spelling and dates before submitting. Using third-party “fast track” services is unnecessary and risky; the SSA provides free, secure replacements directly.
Fees and Costs
The SSA does not charge any fee for issuing a replacement or corrected Social Security card. This includes online requests, in-person applications, and document certification at field offices. Beware of scams offering expedited service for payment—these are not affiliated with the government. All legitimate transactions occur through official SSA channels at no cost.
Contacting the Social Security Administration
For questions or appointments, call the toll-free number 1-800-772-1213 (TTY: 1-800-325-0778 for hearing impaired). Lines are open Monday through Friday, 8 a.m. to 7 p.m. local time. Visit www.ssa.gov/locator to find your nearest office. Walk-ins are accepted, but appointments reduce wait times. Office hours vary by location—check online before visiting.
Social Security Administration
Office Hours: Mon–Fri, 9 a.m.–4 p.m. (varies by location)
Phone: 1-800-772-1213
Website: www.ssa.gov
Frequently Asked Questions
Below are common questions about obtaining a certified copy of social security card, with clear, actionable answers based on current SSA policies and federal guidelines.
Can I get a certified copy of my Social Security card online?
Yes, if you have a verified My Social Security account and meet eligibility requirements. The online portal allows you to request a replacement card, upload identity documents digitally, and track your application status. You must be a U.S. citizen, live in a qualifying state, and have a valid driver’s license or state ID from a participating state. The system verifies your identity using data from credit bureaus and government records. Once approved, your new card arrives by mail within 10 business days. This method is secure, free, and avoids in-person visits. However, name changes, corrections, or first-time applications for children still require an in-person appointment.
How long does it take to receive a replacement Social Security card?
Standard processing time is 7 to 10 business days after the SSA receives and approves your application. This applies to both online and in-person requests. Delays may occur if documents are incomplete, unclear, or require additional verification. During holidays or high-volume periods, processing could extend slightly. If you haven’t received your card within three weeks, contact the SSA at 1-800-772-1213. Do not reapply unless instructed—multiple submissions can cause further delays. International applicants should allow extra time for mail delivery and customs.
What happens if I lose my Social Security card and need it urgently?
The SSA does not offer rush or expedited service. Your best option is to apply immediately online or in person with all required documents. While waiting, you can request a verification letter from the SSA that confirms your SSN—this is accepted by some employers and agencies as temporary proof. Never use a photocopy of your card for official purposes; it will be rejected. To prevent future loss, store your card in a safe place like a locked drawer or safety deposit box. Consider memorizing your number instead of carrying the physical card daily.
Are there any fees to replace a Social Security card?
No. The Social Security Administration provides free replacement cards to all eligible individuals. This includes lost, stolen, damaged, or corrected cards. Field offices also make certified copies of your identity documents at no charge during in-person visits. Avoid websites or services that charge for “fast processing” or “guaranteed approval”—these are scams. The only legitimate source is the official SSA website or local office. If someone demands payment for a Social Security card, report it to the Office of the Inspector General at oig.ssa.gov.
Can a notary public help me get a certified copy of my Social Security card?
No. Notaries cannot certify copies of Social Security cards under any circumstances. Their role is limited to witnessing signatures, administering oaths, and verifying identities—not authenticating vital records. Only the SSA has the legal authority to issue certified or replacement Social Security cards. If a notary claims otherwise, they are misinformed or misleading you. Always direct requests to the official SSA channels. For other documents like diplomas or employment letters, notaries may certify copies, but never for government-issued IDs or vital records.
What documents do I need if I’m a non-citizen applying for a Social Security card?
Non-citizens must provide proof of lawful status and work authorization. Acceptable documents include a Permanent Resident Card (Form I-551), Employment Authorization Document (Form I-766), or a foreign passport with a valid U.S. visa and I-94 arrival record. You’ll also need proof of identity, such as a foreign passport. All documents must be original or certified copies from the issuing agency. The SSA verifies immigration status with U.S. Citizenship and Immigration Services (USCIS). Processing times are the same as for citizens—7 to 10 business days after approval.
How do I correct my name or date of birth on my Social Security card?
Submit Form SS-5 along with legal proof of the change. For name corrections, provide a marriage certificate, divorce decree, court order, or amended birth certificate. Date of birth changes require a birth certificate, religious record (created before age 5), or early school record. Gender marker updates need a court order or physician’s certification. Bring originals to your local SSA office—they’ll make certified copies on-site. Processing takes 10 to 14 business days. There’s no fee, but incomplete documentation will delay your request. Keep copies of all submitted materials for your records.